Financial Tips | Money and Kids

Cashspeak! CASHSPEAK: business plan
Header Ads
Showing posts with label business plan. Show all posts
Showing posts with label business plan. Show all posts

10/6/07

In everyday speak, a loss is a bad thing. Whether the loss is love, life, or money, a loss is never good. However, because I deal primarily in business transactions and financial insight, we will disregard all other losses and concern ourselves solely on financial loss.

For example purposes, let us pretend that you own a business. You want to make a lot of money in your business. But sometimes, a loss happens. Now what? Do you pack up shop and leave? The answer is: it depends.

If you are a new company, chances are you are going to be operating at a loss in the beginning. This is due to all the initial costs that were necessary to establish your business. Does this mean that after a year, if the company is not profitable you should close shop? What about after two years? How about three years? Once again, your decision depends on your situation. If you are a new business, you probably should not pack up after a year. But if you have no long term plan and you keep losing money year after year, you might want to think about cutting your losses.

Many people make the classic mistake of justifying their continuing a failing business because of all the time and money that has already been used for the business. A classic statement is something like, “I already put $X into the company, I might as well ride it out.” This is a terrible way to think because this usually results in further monetary loss! The time and money that have already been spent are sunk costs. A sunk cost is defined as “a past outlay or loss that cannot be altered by current or future actions.” This means that “riding it out” will not recoup the loss. You have to move on and stop wasting additional dollars!

On the other hand, there are some pretty big companies that operate at a loss because their future profit potential is huge. Two companies that currently do this are Sirius and XM Satellite Radio. Because of the costs of launching satellites, acquiring customers, and developing packaging contracts with auto makers, these companies have been operating at a loss for years. However, as more and more people sign up for the service and as equipment costs decrease, these companies come closer to becoming cash flow positive with every passing quarter.

If your company is designed to follow some sort of long term profitability plan, then it would not make sense to close shop after a year or two or three of losses. Just makes sure that your future profits are viable. Do not fool yourself into thinking that future profits will come if such a future profit business structure was not part of your original intention or plan.


AddThis Social Bookmark Button

8/7/07

Yes, I have a real estate license. Truthfully, I do not use it that often. I do a small deal here and there, but nothing that I would call a career. Why then, you may ask, am I writing a post about how to revive a real estate career? I am writing this post because reviving a real estate career is similar to reviving any career, you have to think like an entrepreneur! Why am I discussing a real estate career? I am discussing a real estate career because the housing market is currently a hot topic in the news, therefore, I thought the readers would be able to relate more to this post.

First and foremost, you have to love the career that you enter into, or at the very least, you must enjoy it. If you enter a career for the sole purpose of making a lot of money, but you hate your job, you will hate your life. In my opinion, making money is fun and there are infinite amounts of ways to do it. Why then should you settle for a job you hate but makes good money? Why not pursue a job you love and figure out a way to make a lot of money from that job? The point, if you do not like working in real estate, reviving your career is the least of your worries. If you do not like the job, find a new one!

Second, you are going to have to like to talk on the phone. Change your perception about things like “cold calling.” Do not think of it as a burden or an intrusion on the person being called. Instead, convince yourself that you are calling this person for the purpose of helping them make money or buy the property they always wanted. As a real estate agent, you are in the business of selling dreams. It may sound cheesy, but when you help somebody buy their first home or their dream home, you just made a huge impact in that person’s life, and I guarantee that you will get referrals from him/her. Get on the phone and sell people their dreams.

Third, be persistent. You may notice that sales begin to slump in markets like our current market. When this happens, you have to think of new approaches to get clients. Now is the time to start pushing the idea of investment properties. Sellers are desperate and need to get out of their homes, however, nobody is buying. This means that home prices are rapidly falling. In this situation, if you are a seller’s agent, concentrate on changing your primary clientele and represent more buyers. Change your business model for the time being and you will change your income bracket. Flexibility in different markets is key to survival.

Last, set goals. If you find yourself in a rut, set a short-term goal. Example: “I will help two people buy an investment property this month.” Two properties is not going to break the bank, however, the pecuniary gain is not the point. The point of setting a short-term goal is to create a sense of accomplishment and motivation for yourself. This way you will want to endure in this business, you will know the feeling of receiving a commission check, and you will want to have that feeling again!


AddThis Social Bookmark Button

3/19/07

Let me start by saying that this multiple streams of income series is going to be long. There are going to be many posts over many days, but all should provide help and usefulness. We start with the Internet.

Entrepreneurs come in all shapes and sizes. Some have very specialized education, some are high school dropouts. However, all entrepreneurs share one distinct quality. That quality is the drive, the motivation, the desire to better our current situation. All of us share a deep seeded passion to create a better life for ourselves and our loved ones. As such, we have the talent to succeed in whatever venture we choose. Do not be discouraged if you lack a formal education or are attempting an investment in a new field. As long as you possess that deep seeded passion to achieve greatness, at whatever level, you will find your version of success.

On that note, we begin with the Internet and the most obvious question, “Do I need a website?” There are two ways to approach this problem. You can either spend money or try it for free. Do not get me wrong, I firmly believe the old adage that “it takes money to make money,” however, if you are a new entrepreneur, you may not have much money to invest. As such, you will want to conserve your money for your most important purchases. Therefore, why pay for a website when you can get one for free? A free website will most likely come in the form of a blog.

The word “blog” is an abbreviation for the phrase “web log.” Think of a blog as an Internet diary that the whole world can read. People post personal thoughts, ideas, conversation, or whatever they want in order to share with the world. However, as blogging has become more popular, people have used blogs as a marketing tool. For those of you that want to save some cash, you should check out (1) Blogger; (2) Wordpress; (3) MySpace; and (4) Live Journal to name a few. If you do not like any of these just search the terms “free blog” in the search engine of your choice.

Advantages of Blogging
• It is usually free
• Easy to use
• Many services and products to assist you in blog formation and creation
• Easy to find help with questions

Disadvantages of Blogging
• Your website will have a subname. For example, your website will not be www.yoursitename.com. Instead, you site will likely not have a “www” prefix or will have a name like www.blogservice.yourwebsitename.com.
• Harder to create multiple pages
• Webpage look usually limited to available templates

The choice is up to you. Buying a website can be expensive depending on the hosting you choose and whether or not you are competent with website design. Blogs provide a great alternative and are usually free. Do your homework and figure out which is better for your needs and wants.



AddThis Social Bookmark Button

2/18/07

Business Plan Formation Part 9

After this long 9 part series, you should now have knowledge of the basic, essential business plan documents. The final step is to put everything together into a cohesive, easily understood plan. Sections you should include are: (1) all the sections discussed in this blog, as they apply; (2) a title page; (3) a table of contents; and (4) any ancillary documents that may be specific to your product/idea/concept.

In order to easily explain certain formatting issues, the following represent some frequently asked questions:

How long should the business plan be?

The length of your business plan depends on your product/idea/concept. The more complex your product/idea/concept, the longer your plan may have to be in order to fully explain everything to your potential investor. However, I do caution that you not make the plan too long. What constitutes too long? If you find yourself repeating the same thing over and over, you may want to consider a revision. Always keep in mind the “if I were an investor” question. For example, “If I were the investor, would I want to read X amount of pages on this idea?” BE HONEST with your answer!

Should I include drawings or renderings?

Once again, this depends on your product/idea/concept. However, as a general rule, I would say yes. Be aware that this could cost you some money. If you happen to know an artist or architect (depending on your product/idea/concept) you may be able to get these for free. For most of us though, this will probably cost some money.

If I do include drawings or renderings, what show they depict?

Once again, this depends on your product/idea/concept. The best way to answer this is with the “if I were an investor” question. For example, “If I were the investor, what images/pictures/renderings would I want to see regarding this product/idea/concept?”

Should I bind my business plan?

Without out question, YES! You want your plan to look as professional as possible. Just go to Kinkos, OfficeMax, Office Depot, or wherever else does binding. It is relatively inexpensive and can usually be done in a couple of hours.

Should I have somebody read my plan before I pitch it?

Once again, absolutely YES! In fact, have somebody read your plan before you bind it. This way, if any changes need to be made, you can easily make them without paying for binding twice. Be sure that you get an UNBIASED opinion. This means that you should not (unless they are an expert of some kind) give your plan to your parents, siblings, friends, or significant other. Find a disinterested third party to read your plan and give you some real constructive criticism.

Can I add other documents to my plan?

Yes, you can add other documents. Just make sure that they will help you present or explain your product/idea/concept. My blog posts have been about documents that I feel are essential to a business plan. I did not cover all possible areas or sections of a business plan. If you feel your plan needs more financial documents, marketing documents, sales documents, etc., add them as you will. However, make sure that the additional documentation is relevant, necessary, and informative/explanatory.

In what order should I put my documents?

General order of business plans is up to you. Take into consideration the audience you will be presenting to (idea orientated vs. numbers orientated) and the purpose of your plan. A couple of pointers to keep in mind: (1) title page goes first, followed by the table of contents; (2) the ES should be the first page of your actual plan; and (3) your contingency plan should always come last. Everything else is up to you. Consider the story you want to tell and to who you want to tell the story. Whatever you decide, make sure your plan has a logical flow and does not randomly jump from section to section.

Should I include confidential information in the plan?

Confidential information is the information that you may be afraid of sharing. For example, let’s say you created a new computer program. Should you include the complete programming code for the program? My answer is no. Instead, I would suggest that you bring something to prove that your code works. For example, bring in a computer that is running your program.

Another example would be for a restaurant. Should you bring in the entire menu and recipes? Once again, my answer is no. Maybe bring in three recipes (one appetizer, one entrée, and one desert) to show the potential investors. This way you prove that you know what you are talking about, and the investors have an idea on what you want to accomplish.

This may sound cynical, but not all potential investors want to help. Some are out for themselves and will look for an opportunity to take advantage of you. Therefore, you should only give away enough confidential information to prove you know what you are doing, but not enough that a dishonest potential investor could take advantage of you.

Should I include a confidentiality agreement for potential investors to sign?

No. You can try, but for the most part, no potential investor will sign it. Remember, you are there to try to advance your situation. You are looking for financing and maybe a little expertise. You want your product/idea/concept to be mutually beneficial to all parties, but at the end of the day, you are pitching your product/idea/concept to make your life better, not theirs. Potential investors already have money and resources, why should they sign an agreement when ultimately they may not need your business?

If a group of us worked on the plan together and a disagreement exists about what sections to include, how do we resolve the dispute?

In this situation I believe that the person that created the idea should make the ultimate decision. If both are all members of the group came up with the idea, the person who is the expert on the product/idea/concept should make the ultimate decision. If more than one person is an expert on the product/idea/concept than a compromise needs to reached. For example, if one person wants the section in the plan and the other wants it out, a possible solution is to include the section but have the person that does not want to include the section decide where in the plan the section should go.

Bottom line, if a big dispute occurs over the formatting of your business plan, your business group has bigger problems than the plan. If you people cannot work together on a business plan, who are you supposed to execute a product/idea/concept?

If anybody has any other questions, please feel free to leave a comment, or e-mail me at cashspeak@yahoo.com.

Finally, as Anna Quindlen said, “If your success is not on your own terms, if it looks good to the world but does not feel good in your heart, it is not success at all.”

2/9/07

The third and final vital document to have in your financial plan is the Break Even Analysis. The Break Even Analysis is the document that shows your potential investors the minimum amount of sales necessary to have your company break even. Therefore, this “break even amount” will create no profit, but will mean you have no losses either. The point of this document is to help the potential investor analyze the viability of your Pro-Forma and your Start-Up costs. Remember, reaching the break-even point is NOT your goal! The break-even point should be your floor.

The following is an example of a very basic Break-Even Analysis. This document is ONLY an EXAMPLE!

As I mentioned, this document will be used to determine the viability of your other financial documents. You will also want to analyze this document. You may be surprised by the results. This document could help you adjust your product’s price, your business costs, and/or your ideal revenue per available seat hour (for restaurants). It is important to remember to keep your Marketing Plan and Market Analysis in mind if you decide to adjust your product price. It is very easy to increase your product price on paper; however, your market has to be able to tolerate your increase. Do NOT arbitrarily raise the price of your product to make your break-even point “easier” to reach!

On a side note, I was asked whether to include a Sales Forecast in a business plan. A Sales Forecast is a document that shows the amount of sales you speculate you will make during a given time period. If you want to include this document in your business plan, that is a format issue that is yours to make. Note that the Pro-Forma and Market Analysis will include all the information that the Sales Forecast will. The Pro-Forma is a speculation of your monthly/weekly profit and therefore will include your sales. The Market Analysis will include your research about the market you are trying to penetrate and will therefore be the basis for determining your Pro-Forma amounts. A Sales Forecast may be able to more easily tie these two documents together, but it not absolutely vital in your business plan construction. In my opinion, I would include a Sales Forecast in the Market Analysis section. This way you can create a logical progression between the market statistics and you sales projections. However, as I stated before, I am giving you a general formation plan. You can absolutely include additional documents that you feel will make your plan more clear or easier to understand. I have but one caveat to give you; do NOT consistently include documents that create redundancies in your business plan. Saying the same thing five different ways has the possibility of upsetting the potential investor and of chipping away your credibility.